Apple iPhone 6s Email Guide: Set Up and Manage Personal (POP/IMAP), Corporate (Exchange) Email, and Gmail Accounts

This guide serves as a reference for all new owners of iPhone 6s (#Apple #iPhone6s) who might need help in setting up and manage personal and work emails, as well as #Gmail accounts. We also provide more detailed instructions on how to configure email settings for commonly used email types to work perfectly on your newly procured Apple handset.


Your iPhone 6s Mail app offers you with more convenient ways of managing personal and corporate emails on the go. All you have to do is configure some settings and set options as you desire.

The following information can help you get started.

How To Set Up Personal, Corporate and Gmail Accounts On Apple iPhone 6s

How to set up/add Personal (POP/IMAP) Email Account on your iPhone 6s

  1. Start by tapping Settings from the Home screen.
  2. Tap Mail, Contacts, Calendars to proceed.
  3. Next, tap Add Account.
  4. Scroll to and tap Other from the given account type options.
  5. Tap Add Mail Account.
  6. Enter the account required account information (including Name, Email, Password, etc.) and then tap Next.
  1. Select or specify the account type you want to create. For example, POP or IMAP.
  2. Enter all necessary account details.
  3. Enter all required server information into their respective fields.
  • In case you don’t of these details, then you may contact your email service provider/carrier for further assistance.
  • Be sure to enter the correct server information, to prevent any email issues from occurring after the setup.
  1. Configure the sync options according to your preferences.
  • To enable a sync option, simply toggle the switch next to that option to turn it ON. If the switch appears GREEN, it’s turned ON, else it’s OFF.
  1. If you’re done with your configuration, tap Save.

How to change Email Inbox to view on your iPhone 6s

In case you want to view other email Inbox, simply follow these steps:

  • Open the Mail
  • From the Inbox screen, tap the account type located in the upper-left corner.
  • When prompted with the Mailboxes screen, tap to select the inbox you want to view. For example, Gmail, Exchange, VIP, etc.

To view all email accounts at once, tap All Inboxes from the Mailboxes screen. All emails from all your inboxes will then show on screen.

Manage Personal Email Messages on your iPhone 6s

By default, email messages on the Mail app will be deleted from the server a week after the messages are deleted from the device. This gives you enough time to download a copy of the messages to other email clients on your Mac, when necessary.

You can configure your iPhone 6s to keep a copy of retrieved email messages on the server, remove messages after a certain number of days, or keep them until they’re moved from your inbox. All you have to do is make some adjustments to the following settings on your device. Here’s how:

  1. To get started, tap Settings from Home.
  2. Tap Mail, Contacts, Calendars.
  3. Tap Advanced to continue.
  4. Next, tap Remove.
  5. Choose a time frame you want. Among the given options are as follow:
  • Never – email messages will remain on all of your devices and email clients.
  • After one day – email messages will be removed from the server a day after the Mail app reads them. The messages will only exist in Mail and won’t appear on any other clients.
  • After one week – email messages will be removed from the server a week after the Mail app reads them.
  • After one month – email messages will be removed from the server a month after the Mail app reads them.
  1. After selecting your preferred time frame, tap Advanced.
  2. Tap the name of the email account.
  3. To save the changes you’ve made to the Mail settings, tap Done.

Key Points to Remember:

  • Menu options may vary between email service providers.
  • When you use the same POP email account on multiple devices, the email messages may only be visible on the first device that receives them. It works this way if the email client is set to automatically remove email from the server after an email client has received it.
  • In some cases, the POP3 mail protocol will only support one connection at a time. As a result, there’s a chance that the devices may get locked out especially when you use multiple devices to access the mailbox simultaneously. Sometimes, you may be prompted to re-enter the account password. To prevent this from occurring on your end, try to have only one device access the POP3 server at a time. And if you will encounter this issue, just wait around 20 minutes and then try to access the mailbox again. If the error prompt persists, then contact your email service provider to have the lock cleared on their end.

How to set up an Exchange Email Account on your iPhone 6s

Before you begin, make sure you’ve got all necessary information ready, especially the ones required for the server settings configuration. In this case, you may need to contact your work’s network administrator to ensure you’ve got the correct settings.

Follow these steps to set up an Exchange Email account on your new iPhone and keep posted with the latest on your work inbox at anytime, anywhere you go.

  1. Tap Settings from the Home screen.
  2. Tap Mail, Contacts, Calendars.
  3. Tap Add Account.
  4. Scroll to and tap to select Exchange from the given options.
  5. Enter all required information such as your work email address, password, etc.
  • Just tap the appropriate field for the required information. For example, tap the Email field to enter your email address.
  1. Tap Next to proceed.
  2. Tap to select your preferred sync options like Contacts and Calendars.
  3. Once you’re done with your selection, tap Save.

How to set up an iCloud account on your iPhone 6s

With iCloud, you can easily share photos and other contents from your iPhone device with your family and friends. It can also help you find your device if ever you lose it.

Follow these steps to set up an iCloud account on your new Apple device and storing, organizing and/or access your contents everywhere.

  1. Tap Settings from the Home screen.
  2. Scroll to and tap iCloud.
  3. Tap the switch next to Mail to enable the feature.
  4. Tap Create to continue.
  • If the option is not available, it denotes that an iCloud email address already exists for the iCloud account.
  1. Enter the email address you want to use and then tap Next to proceed.
  • You will be prompted with a pop-up notification if the email address you entered is already taken.
  1. Tap Done to confirm your email address.

How to set up Gmail Account on your iPhone 6s

To set up a Gmail account, go to Settings->Mail, Contacts, Calendars->Add Account, and then select Google from the given list of email providers. After that, follow the onscreen instructions to complete the Gmail account setup process.

To verify your email settings for the mail setup, please visit apple support website and navigate to the Mail Settings Lookup page.

How to Archive Gmail Messages on your iPhone 6s

Gmail messages are archived on your iPhone’s Mail application with iOS. By archiving messages, you can store messages you’re done with and keep them as long as you wanted. Archived messages are moved to the All Mail folder. Messages from your Gmail account will not be deleted by the Mail application. Here’s how it works:

  1. Tap Settings to begin accessing the Archive setting.
  2. Next, tap Mail, Contacts, Calendars.
  3. Tap Gmail Account to continue.
  4. Tap Account.
  5. Select Advanced.
  6. Tap Move Discarded Messages Into.
  7. Remove the checkmark (deselect) from the Archive Mailbox check box.

Key Points to Remember:

  • All delete options are replaced when you use the Archive setting, like tapping the Trash icon while viewing a message, and selecting Edit menu to manage multiple messages.

Archiving allows you to move messages from your Gmail inbox but keep them in the All mail tab. It’s the same process as moving messages into a filing cabinet instead of putting them in the trash can.

In case your account is set to auto-archived and you don’t want your emails to be archived and stay in the inbox instead, simply hide the Send & Archive button.

How to Delete an Email Account from your iPhone 6s

In case you no longer want to use an email account on your device, then it’s better you have it removed to save some storage space. Follow these steps:

  1. Tap Settings from the Home screen.
  2. Scroll to and tap Mail, Contacts, Calendars.
  3. Tap the email account you want to delete under Accounts section.
  4. Tap Delete Account to proceed.
  5. Confirm deletion of the selected account by tapping the option to Delete from My iPhone.

How to Activate Incoming Email Notification on your iPhone 6s

Turning on the incoming email notification feature of your phone will help you know when an email reaches your inbox. Here’s how to activate this feature:

  1. Tap Settings from the Home screen.
  2. Tap Sounds.
  3. Tap New Mail to continue.
  4. Change or configure the Vibration and Alert Tones options according to your preferences.
  • To turn off alert again, just set the Alert Tone to None.

In case you will encounter any issues associated with email account setup on your iPhone 6s, verify and ensure your phone is connected to the Internet first. Also make sure your account is active and that you are using the correct password. Moreover, please check your email settings and ensure everything is configured correctly.