Apple iPhone 7 Tutorial: How to setup Email, Contacts, Visual Voicemail, iCloud and Calendars

Technological advancements and the Internet are just two of the reasons why smartphones were built. If you are one of the owners of the new #Apple iPhone 7 (#iPhone7), I am certain you want every feature to work properly. Features like Email, Visual Voicemail, iCloud and Calendar are among the most commonly used services. So, in this post, I will guide you on how to set these things up on your new iPhone.

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Before going any further though, if you have other issues with your new device, visit our iPhone 7 troubleshooting page for we have already published some troubleshooting guides to some common problems. You may also contact us by filling up our iPhone issues questionnaire. It’s a free service so don’t worry about anything but please give us information about the problem so it would be easier for us to find a solution.

How to setup your Email or Add Account on your iPhone 7

There are usually two types of email services you can use; free email service like Google’s Gmail, iCloud, YahooMail, Mail, etc. and corporate email which is provided by your company or service provider.

If you were to use the free email service, you don’t usually need all the server settings. As long as you know your correct username and password, you can set it up on your phone without much of a trouble since the device itself will fill up all necessary fields with known settings. In other words, it’s kind of automatic setup. Here’s how…

  1. To get started, tap Settings from the Home screen.
  2. On the Settings screen, scroll to and then tap to select Mail from the given options.
  3. Tap Accounts to continue.
  4. On the Accounts screen, tap Add Account. A list of email providers will then be displayed.
  5. Tap to select your Email Provider/Email account from the list. If your email provider is not shown in the list, tap Other and then select Add Mail Account. In this case, you will need to follow the onscreen instructions and provide all the required information to configure your account. Note: Please contact your email provider or carrier, if you don’t know your email settings. Otherwise, use the Mail Settings Lookup tools provided your respective carriers online.
  6. To continue with this demonstration, select Google.
  7. Enter your email address (Gmail account) on the given field and then select NEXT.
  8. If prompted, enter the correct password then select NEXT to proceed. Wait for Mail to verify your account.
  9. Set the account sync options or select the contents you want to sync. This section is optional.
  10. Tap Save to complete the process.

After this, messages will come rushing in.

How to manually setup your Email account on iPhone 7

As I said earlier, corporate email accounts need to be manually setup on any smartphone and by “manual” it means that you have to enter the incoming and outgoing server settings and their respective port numbers.

The same thing happens if you’re using the email account provider by your service provider, or if you’re using an account associated with any domain names. These accounts will come with server settings all the time. That said, here’s how you set one up…

  1. Go to Settings-> Mail-> Add Account-> Other-> Add Mail Account.
  2. Enter all the required information such as your email address and password along with the correct server settings.
  3. Tap Next.
  4. Set the account sync options such as Contacts and Calendars according to your preferences.
  5. Tap Save to complete the process.

Now that you know the steps, here are some tips that may help you set things up properly…

  • If this is the only account you have set up on your iPhone, you will be routed straight to your inbox. If you have multiple accounts set up, you will be prompted with the Mail screen.
  • After you have successfully set up or added your email account, you may now start sending email from that account by default. All you have to do is scroll down on this screen and then select Default Account. After that, select the preferred account name.
  • If your corporate server requires remote security administration, you will be asked to set up security features. To do so, just select Continue and follow the onscreen instructions to proceed with passcode set up.
  • To view your inbox, simply tap Mail from the Home screen.

How to setup your Exchange email on your iPhone 7

Now, let’s go to the Exchange email account. Intra company communications are often done with Exchange email accounts, which can also be setup on your phone so you can receive messages you’re receiving on your desktop. When you’re given an Exchange account, it usually comes with specific instructions and settings but more often, your company’s I.T. will setup your computer for you but as to your phone, all you need are the settings and then follow these steps:

  1. Tap Settings from the Home screen.
  2. Scroll down and tap Mail from the Settings screen.
  3. If prompted with the Mail screen, tap Accounts to continue.
  4. Tap Add Account.
  5. Select Exchange from the given options (email providers).
  6. Enter your work email address and password.
  7. Tap Next to continue.
  8. Tap on the Server field and enter the server address.
  9. Verify and ensure all field entries are correct.
  10. Tap Next. Note: If you don’t know the Exchange server settings for your work email account, contact your email provider or your company’s email/network administrator for the correct server settings.
  11. Tap to select the sync options you want to enable.
  12. Tap Save to complete the process.

How to delete an Email account from your iPhone 7

Just in case you need to get rid of one account to either give way to another or you don’t need it anymore, just follow these very simple steps…

  1. Tap Settings from the Home screen.
  2. Select Mail.
  3. Under Accounts, tap the email account name you wish to remove or delete.
  4. Tap Delete Account.
  5. Tap the option to Delete from My iPhone to confirm deletion of the selected account.

How to setup your Contacts on your iPhone 7

Setting up your Contacts on your device is basically just the same as setting up your emails and accounts. Basically, you’re just syncing your online account that handles your contacts with your phone so they’ll be downloaded and ready to be used. Follow these steps to setup your Contacts…

  1. Launch the Settings app on your iPhone 7.
  2. Tap on Contacts.
  3. Tap Accounts, then touch Add Account.
  4. Tap on Outlook.com.
  5. Enter your Outlook.com username and password and tap Sign in.
  6. Tap Yes to allow Outlook to access your information.
  7. Tap the switch next to each service you’d like to enable. If you have existing calendars, mail, or contacts on your iPhone, you will be asked if you want to keep them on your phone or delete them. Tap the option you want.
  8. Tap on Save in the upper right hand corner.

How to setup and access Visual Voicemail on your iPhone 7

It’s basically just an app that lets you manage all your voicemails. You may listen to your VMs and delete them using the app and here’s how you set it up your device:

  1. Tap Phone from the Home screen. Doing so will launch the phone application or dialler.
  2. On the dialler screen, tap the Voicemail tab (icon) located on the bottom-right corner.
  3. Next, tap Set Up Now. Note: If your phone will dial in to your voicemail inbox instead, it means your account is not provisioned for Visual Voicemail service. Contact your carrier for further assistance on this matter.
  1. Enter a password for your voicemail account.
  2. Tap Done.
  3. Enter the password again and tap Done to confirm.
  4. On the Greeting screen, you may either opt to use the default greeting by leaving the Default option checked and then tap Save to proceed. Otherwise, tap Custom to record a personal greeting you want to use.
  5. For this demonstration, tap Custom.
  6. To start recording your personal greeting, tap Record then say your greeting.
  7. When the recording is finished, tap Stop. If you want to listen to your new greeting, tap Play. If you want to record the greeting again, tap Record and then tap Save once the greeting is finished.

I hope you find it easy to follow the procedure on how to setup Visual Voicemail on your iPhone. Here are some tips you may use to make the most out of this feature…

  • To remove a message, just tap the Delete option next Call Back. Tap Deleted Messages to permanently delete messages and then tap Clear All to confirm action.
  • To avoid any problems using Visual Voicemail, verify and ensure you have the latest version of the carrier settings on your iPhone. Activation of the Visual Voicemail feature requires the most up-to-date carrier settings.
  • Also make sure you don’t have a data block on your account.

How to setup iCloud on your iPhone 7

If you own any of Apple’s products, you should setup your iCloud account immediately as it is the company’s official cloud service wherein owners of its products will be able to save their files and data safely and automatically. Follow these steps to setup  the service on your new iPhone 7:

  1. Tap Settings from the Home screen.
  2. Scroll to and tap iCloud from the Settings menu.
  3. Enter your Apple ID and Password.
  4. Tap Sign In to continue. If necessary, tap Create a new Apple ID and follow the onscreen prompts to create a new Apple ID account.
  5. When prompted, tap Merge to allow iCloud to merge contacts, calendars and Safari data on your iPhone. If your iPhone is already signed into an Apple ID account, you can skip to the next step but if prompted with the Wi-Fi Calling for other Devices message, tap OK.
  6. On the iCloud screen, scroll to and tap Backup. By default, iCloud Backup is enabled to help back up your personal information when your iPhone is connected to Wi-Fi.
  7. To create a new backup of your iPhone, tap the option to Back Up Now.
  8. Wait for iCloud setup to complete and your iPhone is backed up.

After the setup, here are some tips you can use to make the most out of it…

  • In order to set up up iCloud on your iPhone, you will need your Apple ID. In case you still don’t have it, you can create one while signing in on an iOS device or a Mac computer.
  • Be sure to use the same Apple ID for iCloud on your devices and on iCloud.com.
  • An Internet connection is required for you to use iCloud.
  • iCloud features may vary by area.

How to setup Calendars on your iPhone 7

When it comes to appointments, meetings, etc., you always have your online calendar to manage your schedule. To make your iPhone your assistant, just setup your online calendar on your device so dates and appointments will be synced. Here’s how…

  1. Launch the Settings app from your Home screen.
  2. Tap on Calendar.
  3. Tap Accounts.
  4. Tap on Add Account.
  5. Tap on Google.
  6. Enter your login information for your Google account and tap Next after each step.
  7. Tap the switch next to each Google service you’d like to sync. If you have existing local mail, calendars, contacts, or notes, you’ll have to either tap Keep on My Phone or Delete each time you enable a service.
  8. Tap Save in the top right corner of your screen.

That’s all!
I hope that this tutorial post can help you get the most out of your new Apple iPhone 7.

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If you have other issues with your Apple iPhone 7, we are always willing to help. Contact us through our iPhone issues questionnaire and provide us with all necessary information about your problem so we can find a solution to your issue.

7 Replies to “Apple iPhone 7 Tutorial: How to setup Email, Contacts, Visual Voicemail, iCloud and Calendars”

  1. Hi, I have been using iPhone 7plus for nine months, I am really disappointed when My iPhone can’t no longer be charged with it charger. I even tried to charge it with my iPad Pro charger but it won’t charge.
    The Apple stores around can not assure my guarantee because I didn’t buy it from turkey rather in China.
    What should I do?

  2. I need to removed ancestry from my I phone I try differ ways I am getting frustrated please help

  3. What about all the apps on my old iPhone? How do I get them to my new iPhone. I tried several things I rad about online but wasn’t successful.

  4. New (19 Feb 17) iPhone 7 plus is downloading email back into October 2016. The more we delete and despite emptying trash, the more downloading happens. My wife insists that she deletes emails and empties trash faithfully. I had it down to 400 emails. It is now at 2257.

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